Secure File Sharing
Today’s professionals and businesses continuously create, consume and share information. Presentations, spreadsheets, documents, and graphics are simply some of examples of the types of files enterprises need to share, access, and manipulate during the course of their business activities. Many of these files are stored on personal computers, desktops, and laptops, while some are stored on enterprise servers. But wherever those documents are stored, users have to have the ability to get them at the workplace, at home, or through travel. Several organizations adopt a ‘bring your own device (BYOD) policy, allowing employees to access, share and manipulate corporate data with their personal devices, including laptops, smartphones, and tablet computers.
iDeals Virtual Data Room
IDeals Virtual Data Room is a strong data sharing solution used by more than 4,000 companies worldwide, including many Fortune 1000 businesses since 2008. This achievement is based on a constant innovation approach, such as continuous R&D efforts, powerful cloud infrastructure, and instantly available customer services. With iDeals’ advanced file sharing technology and shatterproof security, dealmakers worldwide can fully comply with due diligence requirements. Allowing users to access and work with data using all sorts of devices requires that documents are securely “dispersed” between those devices. Additionally, given the collaborative nature of data-centric activities, files have to be accessible for access by consumers outside the enterprise — by partners, stockholders, suppliers or clients. As with any data, file sharing has to be carefully controlled.
When business users need to quickly share files or documents, they frequently turn into consumer file sharing programs which do not meet corporate security and compliance mandates.
Now’s business users need easy, easy method to secure file sharing in their company environment that allows them to access their files effortlessly on all apparatus, and collaborate with colleagues, customers, and partners even outside the corporate firewall.
There are numerous ways that consumers typically select for day-to-day file sharing, such as email, FTP or file sharing websites. Using email to share files provides no control over which content is delivered, how it’s accessed, and the number of copies are being routed or forwarded. Traditional FTP systems also heighten risk of information security breaches since users share passwords in an uncontrolled way; the content itself can be rendered on FTP servers for any period of time, sometimes for years.
Consumer-grade file sync and share solutions, such as Dropbox, are suitable options for many users and generally work as intended. But, recent security breaches at these file-sharing services contribute to confidentiality breaches or an inability to discover data when needed. Such insecure file-sharing services deficiency tools for monitoring, monitoring, audit trails, or other important file-sharing features.
The corporate it’s concerned with the lack of control over confidential data, and the safety and compliance threat that insecure document sharing gifts. In other words, uncontrolled file sharing is ineffective, too costly, too risky, and puts enterprises at a significant risk of not fulfilling their legal, regulatory, and also best practice obligations.
Safe Cloud Share & File Sync Solution
The virtual data room supplies an enterprise-grade alternative for email, FTP and user file sharing services, by creating an end-to-end protected cloud infrastructure that’s entirely https://datarooms.org/ under corporate control.
The digital data room balances the demand for simplicity to the end user, and the security, management, and flexibility required by the enterprise, and more specifically, the IT which demands the capacity to control and manage file sharing activities to protect the critical data and information assets of the organization.
The virtual data room cuts the dependence of businesses on FTP servers and possibly insecure email attachments for sharing business information providing end users identical file-sharing flexibility together with uncompromised security and control of access. Enterprise file sharing enables users to upload and share files, photos, videos, and files using various devices, like tablets tablet computers, and PCs.
The virtual data room option enables enterprises and service providers to set up file sync and share solutions for their users, creating complete workforce freedom so your team can operate from any location and any device. Secure access to documents from the virtual data room whenever needed improves productivity and cooperation between teams. Among advantages of protected file sharing via a virtual data space are:
FTP alternative for large file transfer Secure file access for BYOD users Synchronization across apparatus Synchronization across offices and sites Shared team workspaces Easy to learn, easy to use
The virtual data room offers a comprehensive central management dashboard which allows administrators to provision, manage, track and encourage individual service users.
Complete Control over Content
The virtual data room enables to maintain complete control over confidential information and evolves into a large-scale business content management platform which will allow secure collaboration with external partners, experts, and stakeholders. User group permissions can also be leveraged to determine user privileges for establishing shared project folders. The access to shared documents is strictly controlled as the secretary manages and revokes permissions to start, view, download, print, copy-paste, forward or otherwise control documents. Digital Rights Management policies are automatically and uniformly applied across all users.
Multiple Folder Synchronization
With folder sync, user files are automatically synchronized between their PC or laptop and their virtual data room folder, maintaining files reachable and preserving version control. The good digital data room supports multi-folder sync, whereby any folder can be selected for synchronization with a VDR.
Project Team Collaboration
The virtual data room file sync & discuss option allows users to set up workspaces from the form of virtual data room folders for collaborating with colleagues, such as the following attributes:
Define data access privileges and set time-limited access
Bi-directional synchronization of connections in their apparatus with every other
One-way synchronization for document syndication
One-time sharing using time-limited invitation URLs
Role-based privileges for enabling users to make shared job folders
Minimize Risk and Optimize Compliance
Security for data security on devices, in transit, and at rest. It features two-step authentication, remote data wipedata encryption, data encryptionand digital rights management (DRM), record security, and access monitoring. More sophisticated virtual data rooms enable DRM encryption is available to protect Microsoft Office and PDF ﬁles, also to enforce control over download, copy, screen printing or capture. A secure view of documents from browsers also is encouraged. Access to shared documents may be revoked and eliminated; in addition, the document can be “unshared” or made unavailable to revoke all accesses.
Multi-Platform File Sharing
The virtual data room file sync & discuss includes software representatives for Windows and Mac, as well as mobile programs for iOS, Android, and Windows Mobile devices. The mobile programs include remote wipe performance to permit for deletion of compacted information in the event of a stolen or lost mobile device.
Whether you are using our mobile program, the virtual data room ensures that your document sharing activities will be 100% secured without needing Java add-ons to handle large file transfers. All file exchanges are logged together with activity and IP addresses.
The virtual data room allows administrators to log all file access and sync events for auditing purposes, providing full control and transparency on how and with whom data is shared. This is vital for regulatory compliance and security purposes. Thorough and reliable audit logs make sure your business is always audit-ready whilst functioning within stringent compliance regulations.
Today business users need access to their own documents in the workplace, at home or on the street. Using many different devices to access corporate documents — notebooks, smartphones, computers, and tablets — is quickly becoming the norm. The collaborative nature of company tasks in many companies requires users to share documents securely yet readily. Safe file synchronization and sharing create the digital data room an integral requirement for most businesses.